Terms of Service

Service

BatesNumbers provides an online service for applying sequential Bates numbers to uploaded files and document productions, including preview generation, job processing, and downloadable output files. The service is built for legal and document production workflows, but you remain responsible for deciding whether it is appropriate for your specific matter or use case.

The service is intended for supported file types and standard document production workflows. Some files, layouts, embedded content, passwords, corruption, unsupported fonts, unsupported file types, or unusual document structures may affect results, previews, or processing success.

Accounts, previews, and acceptable use

You agree to use the service only for lawful purposes and only with files you have the right to upload, process, and download. You must not attempt to interfere with the service, bypass plan or usage limits, reverse engineer restricted portions of the platform, or use the service to transmit malicious, infringing, or unlawful content.

Preview output is provided so you can verify placement, formatting, prefixes, and general appearance before full processing. A preview helps reduce mistakes, but it is still your responsibility to review all final output before filing, production, sharing, or relying on it in any workflow.

Your files and content

You retain rights to your uploaded files, generated outputs, and resulting work product, subject to any third-party rights that may apply. You grant BatesNumbers a limited permission to host, transmit, copy, convert, normalize, and process your files solely as needed to operate the service, generate previews, complete numbering jobs, create downloadable outputs, and make results available to you.

You are responsible for the accuracy, legality, and appropriateness of the files and settings you submit, including prefixes, numbering ranges, placement choices, ordering, included or excluded files, and any downstream use of the output. BatesNumbers does not independently verify that your files, settings, numbering choices, or outputs comply with court rules, production agreements, filing requirements, or internal document policies.

Sensitive information

You are responsible for determining whether your files contain confidential, privileged, personal, regulated, or otherwise sensitive information and whether BatesNumbers is appropriate for processing those files. You should not upload files unless you have the authority to do so and are comfortable with the service’s processing, retention, and deletion practices.

No legal advice or professional services

BatesNumbers provides technical tooling only. We do not provide legal advice, litigation support advice, records management advice, or professional review of your documents. Nothing on the site or in the service should be treated as legal guidance regarding what to produce, how to label it, or whether output is sufficient for a given court, matter, agency, or opposing party.

If your workflow has legal, evidentiary, procedural, or compliance implications, you should review the final output yourself and, where appropriate, consult qualified counsel or another appropriate professional before relying on it.

Availability, storage, and deletion

We may update, suspend, restrict, or discontinue all or part of the service at any time, including for maintenance, security, abuse prevention, capacity management, or product changes. We do not guarantee uninterrupted availability, specific processing speeds, or error-free operation.

Uploaded files and generated outputs are processed and retained temporarily, then automatically deleted according to your plan’s retention settings. Retention periods can vary by plan, account type, and selected retention options. You are responsible for reviewing your current plan details and for downloading and retaining any output you need before it is removed.

You may delete uploaded files and generated outputs yourself when those controls are available. Some account, billing, support, security, diagnostic, and operational records may be retained separately for legitimate business, legal, security, tax, accounting, fraud prevention, or compliance purposes.

Fees and billing

Paid features, subscriptions, usage limits, one-off purchases, access periods, retention periods, and pricing may change over time. Applicable prices, limits, access periods, retention settings, and billing terms will be presented at the point of purchase, within the service, or in your plan details. Unless otherwise stated in writing or required by law, fees are non-refundable.

You are responsible for any taxes, payment obligations, chargebacks, or account restrictions associated with your use of paid features. We may suspend or limit access for non-payment, suspected abuse, usage-limit violations, or payment disputes.

Limitation of liability

To the maximum extent permitted by law, BatesNumbers is provided on an “as is” and “as available” basis without warranties of any kind, express or implied. We disclaim implied warranties including merchantability, fitness for a particular purpose, non-infringement, and any warranty that the service will meet every workflow, court, or production requirement.

To the maximum extent permitted by law, BatesNumbers will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for lost profits, lost data, missed deadlines, production issues, filing issues, rejected filings, numbering errors, formatting issues, omitted files, or business interruption arising from or related to your use of the service. You are responsible for independently reviewing final output before relying on it.

Changes to these terms

We may update these terms from time to time. The effective date above indicates when the current version was last updated. Continued use of the service after changes become effective constitutes acceptance of the revised terms.

Contact

Questions about these terms? Please use our contact form.