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How to Bates Number Images, Photos, and Screenshots

Upload supported Word documents and image files and apply clean, sequential Bates numbering without manually converting them to PDFs first.

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See how BatesNumbers turns this guidance into a repeatable workflow with controlled numbering, placement, sequencing, and production-ready output.
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Quick notes
Tip: Many PDF tools can stamp page numbers, but legal and production workflows often need consistent Bates prefixes, padding, placement, and sequence control.

Step-by-step

Step 1
Upload supported Word documents, image files, PDFs, or a ZIP containing mixed files.
Step 2
Let BatesNumbers convert supported Word documents and images into production-ready PDFs automatically.
Step 3
Review document order so Word documents, photos, screenshots, scans, and PDFs are numbered in the correct sequence.
Step 4
Choose your Bates prefix, starting number, placement, and formatting.
Step 5
Preview the output, then generate and download clean Bates-numbered files.

See the workflow in action

Prefer to see how this works in practice? Here’s a quick walkthrough showing how Bates numbering is applied across real PDF files, including setup, preview, and final output.

Watch full demo

This walkthrough demonstrates a real workflow with multiple PDFs, ZIP uploads, continuous numbering, and production-ready output.

You can apply the same workflow to your own documents in just a few steps.

Try this workflow on your own files

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Files deleted per retention policy • No software install • Pricing shown before checkout • Built for legal document workflows

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Common mistakes to avoid

Manually converting every image first
Phone photos, screenshots, and scanned images can take time to convert one by one before numbering.
Letting image-to-PDF tools create oversized pages
Some conversion utilities create physically huge PDF pages, which can make Bates numbers appear too small.
Ignoring mixed file order
Images and PDFs should be reviewed together so the Bates sequence follows the intended production order.

FAQ

Can I Bates number images without converting them to PDFs first?
Yes. BatesNumbers can accept supported image formats and automatically convert them into production-ready PDFs before Bates numbering is applied. Supported Word documents can also be uploaded without manually converting them to PDF first.
Can I Bates number phone photos or screenshots?
Yes. Photos from phones, screenshots, and scanned images can be uploaded directly when saved as supported image formats.
Can images be uploaded inside a ZIP file?
Yes. Supported images can be uploaded individually or inside ZIP-based document sets, including ZIPs that also contain PDFs.